Regular Council Meeting Minutes
7:00 PM - Monday, May 11, 2020
The Regular Council of the City of New Richmond was called to order on Monday, May 11, 2020, at 7:00 PM, in the Council Chambers and joining remotely, with the following members present:
PRESENT: Mayor Fred Horne, Alderman Craig Kittel, Alderman Kirk Lindell, Alderman Ron Volkert, Alderman Thomas Weinmeyer, Alderman Mike Montello, Alderperson Kari Kraft Mike Darrow, Nick Vivian, Rae Ann Ailts, Noah Wiedenfeld, Jeremiah Wendt, Julie Irwin, Angela Olson, Cindy Croes, Scott Smith, Martin Stenske
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
ADOPTION OF AGENDA Mike Montello made a motion to adopt the agenda as presented. Craig Kittel seconded the motion. Carried unanimously.
PUBLIC COMMENTS None
Mike Montello made a motion to approve the Consent Agenda as presented. Kirk Lindell seconded the motion. Carried unanimously.
OLD BUSINESS None
Please Note: Video segments for New Business Items are available HERE.
FOCUS GROUP ACTION ITEMS
Council watched the presentation from Focus Group facilitator Julie Irwin and heard comments from several Focus Group members. The Focus Group asked for Council Approval on the following three Action Items:
Action Item 1. NR STRONG Community Prosperity Proposal
The purpose of the NR STRONG Community Prosperity Committee is to evaluate issues of public health related to the COVID-19 pandemic. As an advisory committee to the City Council, the NRSCP will take immediate action on issues pertaining to public health, social distancing, and the overall health and general welfare of our community.
Members of the NRSCP will include a cross-section of community members, elected officials and public health officials who will assist our community in day-to-day issues that arise due to this pandemic. This may include: social distancing issues, recreational and event openings as well as direction and opinions on specific orders through the state and/or federal government during this pandemic crisis.
Membership should include the following: CERT TEAM Representatives (2) Public Health Representatives from NR Focus Group (4) Council Representatives (2) Key Staff (Non-voting) Meetings would be held weekly or as needed through GO-TO meeting virtual format.
Action Item 2. ST CROIX STRONG Community Prosperity Proposal
Our NR Strong Community Prosperity Proposal would then be presented to Hudson, River Falls, St. Croix County and other nearby communities so there is consistency in our approach to businesses, health, etcetera, throughout the entire County. We would ask that three members of our NRSCP represent a â€œSt. Croix Strong Community Prosperity Commissionâ€ which will serve to quickly address the public health needs of our County in a proactive manner as we move through this -pandemic together.
Action Item 3. New Richmond Economic Prosperity Commission
As part of this action item, members of this focus group will be asked to develop a community-wide approach to assist small businesses during this time. As part of this action item, we will be working to secure funding for immediate economic assistance. Some ideas include:
1. Community-wide crowd funding for small business support
2. Special events for small business support
3. Financial flexibility objectives
Mike Montello made a motion for Council support of the Focus Group and the three outlined action items. Kari Kraft seconded the motion. Carried unanimously.
EMERGENCY GOVERNMENT EXTENSION THROUGH JUNE 30, 2020
Rae Ann Ailts presented on the reorganized city operations since March 23, 2020, in response to the COVID-19 pandemic, which focused on the following core areas: Emergency Management (CERT), Admin/Finance/HR, Community Outreach and Public Facilities this reorganization extended through June 1, 2020. In light of the current environment, it is recommended that the emergency form of government be extended through June 30, 2020. There was discussion on keeping the Boards and Commissions engaged through weekly emails and updates.
Mike Montello made a motion for the extension of Emergency Government Operations through June 30, 2020. Craig Kittel seconded the motion. Carried unanimously.
BUDGET, REVENUE AND EXPENDITURE UPDATE
Rae Ann Ailts presented on the current budget including details on cost reductions and revenue projections. Discussion took place on conservative spending as we operate through this time.
JEFFERSON/MARSHALL STREET AND UTILITY IMPROVEMENTS CONTRACT AWARD
Jeremiah Wendt presented the bids submitted for the Jefferson/Marshall Street and Utility projects which include:
•Reconstruction of Jefferson Road, Marshall Road, and one block of W Lincoln Road.
-Includes construction of new water, sewer and storm sewer infrastructure, along with new curb/gutter and street.
-Includes construction of physical components necessary for an off-street bike/pedestrian trail to connect Monette Park to existing trail/crossing locations on W 4th Street.
•Construction of trail through Monette Park to the Foster Place apartment property, currently under construction.
•Utility repair items bid to minimize unit cost:
-Repair of water valves, sanitary sewer, sanitary manholes and storm manholes at several locations on Knowles Avenue.
Craig Kittel made a motion for the approval of Haas Sons, Inc bid for $1,662,268.38 and SEH as the engineering consultant on the project for $119,500.00. Thomas Weinmeyer seconded the motion. Carried unanimously.
2020 FINANCING FOR CAPITAL PROJECTS
Rae Ann Ailts presented on the adopted 2020 Capital Budget and the plans for financing projects through a bond issuance as well as local financing for projects that do not qualify for bond issuance. Due to the COVID-19 pandemic, most capital projects have been postponed. However, there are $2,665,876 in City and Utility (not including the WWTP upgrades) construction projects which have been authorized to move forward in 2020. The detailed list of projects along with funding options were reviewed. Staff recommends posting an RFP for solicitation of competitive bids, with Ehler's assistance, for the purchase of a $2,701,000 general obligation promissory note. The bids are to be submitted to the City of New Richmond by the morning of June 8th for discussion at the June 8th Regular Council Meeting.
Mike Montello made a motion for the solicitation of competitive bids, with Ehler's assistance, for the purchase of a $2,701,000 general obligation promissory note. Craig Kittel seconded the motion. Carried unanimously.
WASTE WATER TREATMENT PROJECT
I. AWARD OF ADMINISTRATIVE CONTRACT
II.RESOLUTION FOR FUNDING OF WASTE WATER TREATMENT PLANT
1. RESOLUTION FOR REIMBURSEMENT DECLARATION
2. RESOLUTION TO FILE APPLICATION FOR FINANCIAL ASSISTANCE
Jeremiah Wendt presented on the Administrative Contract for engineering services for the WWTP upgrades and the financing plan for this project.
Mike Montello made a motion for approval of the contract with MSA for $207,000. Kirk Lindell seconded the motion. Carried unanimously.
Kirk Lindell made a motion for approval of:
RESOLUTION NO. 200501
CITY OF NEW RICHMOND
RESOLUTION DECLARING OFFICIAL INTENTTO REIMBURSE EXPENDITURES
WHEREAS, the City of New Richmond, St. Croix County, Wisconsin ("the City") plans to make several improvements to its Wastewater Treatment Plant Upgrade, and other related facilities ("the Project"); and WHEREAS, the City expects to borrow funds and incur debt from one or more possible sources on a long-term basis by issuing tax-exempt bonds, promissory notes, DNR EIF Funds, or other 'debt' to finance the Project ("the Loan"); and
WHEREAS, because proceeds of the debt which will provide project financing will not become available prior to commencement of the Project, the City may need to provide interim financing to cover costs of the Project incurred prior to receipt of the Loan; or other debt proceeds; and
WHEREAS, it is necessary, desirable, and in the best interests of the City to use moneys from its funds on an interim basis until the Loan becomes available. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of New Richmond, St. Croix County, Wisconsin, that:
Section 1. Expenditure of Funds The City shall make expenditures as needed from its funds to pay the costs of the Project until loan proceeds become available.
Section 2. Declaration of Official Intent. The Council of the City of New Richmond hereby officially declares its intent under 26 CFR Section 1.150-2 to reimburse said expenditures with proceeds of the debt, the principal amount of which is not expected to exceed $3,300,000.
Section 3. Effective Date. This Resolution shall become effective upon its adoption and approval.
Craig Kittel seconded the motion. Carried unanimously.
Kari Kraft made a motion for approval of:
RESOLUTION NO. 200502
CITY OF NEW RICHMOND
AUTHORIZED REPRESENTATIVE TO FILE APPLICATIONS FOR FINANCIAL ASSISTANCE
FROM STATE OF WISCONSIN ENVIRONMENTAL IMPROVEMENT FUND
WHEREAS, it is the desire of the City of New Richmond, Wisconsin, a municipal corporation, to file several applications for state financial assistance for its Wastewater Treatment Plant Upgrade and all other related upgrades under the Wisconsin Environmental Improvement Fund (ss. 281.58, 281.60, and 281.61, Wis. Stats.);
WHEREAS, it is necessary to designate a representative for filing said applications; BE IT THEREFORE RESOLVED by the Council of the City of New Richmond that the Mayor is hereby appointed as an authorized representative for the City of New Richmond for the purpose of filing these applications, and that the representative is further authorized and empowered to do all necessary things and take all necessary steps in connection with said applications.
Thomas Weinmeyer seconded the motion. Carried unanimously.
WHISPERING PRAIRIE - PRAIRIE ROAD DEVELOPMENT AGREEMENT
Jeremiah Wendt presented on the development agreement with GMTZ, LLC, for continued residential development of platted parcels in Whispering Prairie. The following issues are highlighted in the development agreement:
The remainder of Prairie Road is to be constructed including storm sewer, curb/gutter, pavement, boulevard trees, and a paved trail. Prairie Road will terminate in a cul-de-sac on the north end.
Block 5 Lots 1 and 2, and Block 7 Lots 1 and 2 are to be deeded to the City as stormwater treatment ponds.
The developer is to provide a letter of credit equal to 110% of the estimated cost of the required improvements.
Building permits could be issued before the streets serving them were paved.
Certificates of Occupancy would not be issued until the streets have been fully completed.
Craig Kittel made a motion for approval of the development agreement with GMTZ, LLC, as presented for continued residential development of platted parcels in Whispering Prairie with conditions outlined above. Mike Montello seconded the motion. Carried unanimously.
CANADIAN NATIONAL PROJECT UPDATE
Noah Wiedenfeld provided an update to the City Council and the public about the proposed Canadian National Rail Project in the Town of Richmond, near the western limits of the City. City staff have been reviewing the proposed joint autoport/intermodal facility from multiple lenses (engineering, public safety, community and economic development, finance, etc.) and researching CN facilities in other communities. City staff have also engaged with the offices of Rep. Stafsholt and Sen. Schachtner. City staff will be scheduling further meetings with CN in the coming weeks to discuss some of the concerns that have been identified during the development review process and possible mitigation measures. City staff will also be working with the Town of Richmond and CN to host another public engagement opportunity, while adhering to social distancing guidelines. No formal action by the City Council is requested at this time.
CERTIFIED SURVEY MAPS: W 100 BLOCK OF KNOWLES AVENUE
Noah Wiedenfeld explained that in the fall of 2019, the City Council authorized City staff to work with a surveyor to prepare a certified survey map (CSM) for the City-owned alley located behind some of the businesses on the West 100 Block of Knowles Avenue. The alley will be dedicated via Quit Claim Deed to some of the abutting property owners. The preliminary CSMs were presented. There is one final edit, which will be the final location of the two utility/access easements. The final easements will be reflected on the CSMs prior to recording.
Mike Montello made a motion for approval of the two certified survey maps for the West 100 block of Knowles Ave. Craig Kittel seconded the motion. Carried unanimously.
UTILITY IMPROVEMENTS - NASER HEIGHTS DEVELOPMENT
Jeremiah Wendt presented on the need for a water booster pump to address low pressure for 16 of the 50 lots in the Naser Heights development. This booster pump would also address pressure issues in the Hallewood Hills development which currently doesn't achieve minimum pressure standards (36 of the total 52 lots served). Costs associated with the booster station and main extension would be paid through water utility reserves.
Mike Montello made a motion for approval of the Water Utility Investment in the shared booster station and watermain connection to Hallewood Boulevard in the revised amount of $120,855.88. Craig Kittel seconded the motion. Carried unanimously.
BOARDS AND COMMISSIONS APPOINTMENTS
2020-2021 COMPLETE LISTING OF BOARDS AND COMMISSIONS
2020-2021 Boards and Commissions Mayor Fred Horne reviewed the 2020-21 Board and Commission appointments. He thanked everyone for their service to our community!
Mike Montello made a motion for approval of the Boards and Commissions appointments. Craig Kittel seconded the motion. Carried unanimously.
COMMUNICATIONS AND MISCELLANEOUS
Craig Kittel made a motion for adjournment at 8:23pm. Kirk Lindell seconded the motion. Carried unanimously.
(May 21, 2020) 2839624 WNAXLP